Based on public supplier documentation and editorial analysis, not hands-on testing. Confirm current plan features and commercial terms before buying.
It is half past eight on a Saturday. A family of four arrives for the kayak tour, and the two kayaks you planned to use went out on a half-day hire an hour earlier. Both bookings are valid. They just lived in two different calendars.
Most booking-software mistakes start the same way: an operator compares brands and feature grids before deciding what the software actually has to protect. This guide reverses that order. We start with the shape of your business, use it to cut a long market down to two or three serious candidates, and finish with one test that tells you whether any of them deserves your season.
Step one: name the thing you cannot afford to double-book
Every operator has one resource that hurts most when it is sold twice. For a scheduled tour it is usually the guide, the vehicle or the seats on a departure, so the question is what happens to places, guides and guest messages when a booking moves. For a rental business it is the item itself, so you start with what leaves the shop and what comes back. For an attraction it is the entry: who is allowed through the gate, and when.
Mixed businesses need extra care. If you offer kayak hire and guided kayak trips, the software has to reserve the same physical kayak across two selling models. Two calendars that never talk to each other are the Saturday-morning problem above, waiting to happen.
Once you know your model, pick two or three candidates from the groups that follow. A longer list is useful for research. It is not useful for trials, because nobody runs ten parallel evaluations properly during a working season.
If you sell scheduled tours: Bookeo, Bókun or Rezdy
These three cover most direct-sales and distribution-led tour businesses, and they differ more than their headline prices suggest.
Bookeo: a capped subscription for direct sellers
Bookeo's Standard plan for tours and activities comes in at USD 39.95/month, with room for 1,000 bookings a month, 20 staff logins and 20 guides and vehicles. There is no booking commission on top, although your payment gateway still charges for processing. If most of your guests book on your own website and you fit inside those limits, it is a sensible first trial.[8][5]
Bókun and Rezdy: same entry price, different plans
On Bókun's START plan you will see $49/month plus 1.5% on applicable bookings, for five users with resource management included; PLUS layers on custom agent booking areas and Zapier. Rezdy Foundation is listed at the same $49/month but takes 3% of each online booking, and it includes a manifest and centralised resources, with unlimited users listed in its comparison. Rezdy's Accelerate tier adds automated customer notifications, packages and extras.[2][3]
So the matching $49 does not buy matching products. One has a user cap and a lower percentage; the other has unlimited users and a higher percentage. Which suits you depends on how many people need logins and how much of your revenue comes through online bookings. Our Bókun vs Rezdy comparison works through that trade in detail.
If equipment is shared or hired: Checkfront or Booqable
Here the deciding question is whether you are filling departures or tracking items.
Checkfront documents shared resources and daily, multi-day, timeslot and flexible-time bookings. Put simply, it was built for situations like the kayak business above, where tours and rentals draw from the same fleet. Booqable comes at the problem from the rental side, documenting individually tracked and bulk stock, pickups, returns, downtime and rental buffers. If your daily headache is knowing which bike has come back rather than how many seats are left on the 10 o'clock, start with Booqable.[9][10]
One caution: Booqable is not automatically a replacement for a tour channel manager. If a particular marketplace connection is essential to you, confirm it, along with the paid tier or add-on your workflow needs, before you move your catalogue across. Our equipment rental guide goes deeper on returns and damaged stock.[6]
If you need hands-on help or run the gate: assisted setup and admissions
Some operators simply do not have the time to configure a system themselves. FareHarbor states that its team builds your dashboard and moves your future reservations across, and its boat page documents mobile manifests and offline check-in. Peek Pro documents boat maintenance adjustments and mobile operation. Those are good reasons to include either on a shortlist. They are not evidence that either will cost less or answer your support ticket faster.[1][11][7]
If your business is admission-led, the gate is the test. TicketingHub documents QR scanning and POS hardware. Regiondo Grow lists a mobile scan app alongside channel management. Xola documents waitlists, gated entry and equipment management. Whichever you look at, test the entitlement you actually sell: a membership, a repeat entry or a school-group allocation will expose differences that a standard adult ticket never will.[12][13][14]
Two more names worth a closer look
TrekkSoft suits an evaluation built around agent accounts, POS and an integrated payment gateway. Its Starter plan lists ten agent accounts with annual billing, and Accelerate lists unlimited agent accounts. Regiondo's current offer is explicitly European, with Grow and Pro plans on a one-year contract.[15][12]
Those commercial and regional facts are far more useful filters than claims about which vendor is most popular. If you trade outside Europe, or cannot commit to a year, you have just shortened your list.
The test that decides it
By now you should have two or three names. Before you compare marketing extras, run each one through your worst plausible day.
Set up a private booking and a public departure that need the same guide or vehicle. Book one. The other must become unavailable through every connected sales path, not just on your own website. Then hand the system to an ordinary member of staff, not the owner, and ask them to move a guest and reconcile the payment. If a candidate fails that mandatory workflow, cross it off. No amount of polish elsewhere makes up for it.
Finally, cost the survivors for both a quiet month and a busy month, in one confirmed currency. The dollar symbols on the Bókun and Checkfront pages do not tell you what you will be billed in locally, and Checkfront explicitly says its prices vary by region and currency. Keep payment processing, marketplace commission and migration work as separate lines so you can see where the money actually goes. The pricing guide walks through a full worked example.[2][4]
Supplier features and commercial terms
Supplier-documented scope, not a scored ranking. Compare this evidence with the requirements above.
| Product | Documented scope | What to demonstrate |
|---|---|---|
| Bookeo | Tours & Activities supports group/private experiences, with dedicated boat and escape-room documentation. Standard includes 20 staff logins and 20 guides/vehicles.[8] | Select the relevant product and verify booking limits, room or guide rules and payment-provider arrangements. |
| Bókun | Booking system with resource management, payment links and gift cards in START; PLUS adds custom agent areas and Zapier. A separate Channel Manager connects other reservation systems.[16] | Demonstrate product mapping and shared-resource rules across your actual sales channels. |
| Rezdy | Foundation lists a guest manifest and centralised resource management. Accelerate adds packages, extras and automated customer notifications; Channel Manager can also serve another reservation system.[17] | Demonstrate agent amendments, settlement and the automation needed in your proposed tier. |
| Checkfront | Tours, activities and rentals with shared resources and daily, multi-day, timeslot and flexible-time availability. Official integrations list GetYourGuide and Viator.[9] | Test an overlapping resource reservation and an unavailable item with existing future bookings. |
| Booqable | Rental-first inventory with individually tracked or bulk stock, variations, pickups, returns, buffers and downtime. Grow adds permissions and e-signatures; Scale adds activity logs and location options.[10] | Test an overdue hire and a damaged item with future reservations; verify any essential tour-marketplace connection and payment-country support. |
| FareHarbor | Tours, rentals and attractions; published onboarding includes dashboard setup and transfer of future reservations. Boat documentation describes mobile manifests and offline check-in.[1] | Test shared-vessel blocking and confirm which reservations, financial references and records the onboarding team will transfer. |
| Peek Pro | Tours and rentals; boat documentation describes maintenance availability adjustments and native iOS/Android mobile apps.[18] | Demonstrate late returns, servicing blocks and the exact supported offline actions on your staff devices. |
| TicketingHub | Ticketing with QR scanning, POS options and group handling; validate actual hardware and admission exceptions.[19] | Test your ticket types, validation exceptions and on-site hardware with the supplier. |
| Regiondo | Grow includes channel management, tickets, mobile scanning and staff/equipment scheduling with up to three users. Pro adds unlimited users and guest self-service. Documented region: Europe.[20] | Demonstrate the relevant admission or room rules and the exact channel actions supported. |
| Xola | Tours and attractions with equipment allocation, waitlists and gated entry; escape-room documentation includes split pay and public/private inventory controls.[21] | Rehearse the required room, departure or admission workflow in the plan being quoted. |
| TrekkSoft | Starter includes ten agent accounts, unlimited users, POS and an integrated gateway. Accelerate adds unlimited agent accounts, private activities and down payments.[22] | Show how the channels and staff roles you use fit into the proposed plan and onboarding process. |
Pricing and trial conditions
Bookeo
Tours & Activities Standard: USD 39.95/month for 1,000 reservations/month, without booking commission. Gateway fees are separate; waivers from USD 9/month and SMS credits cost extra. Confirm tax.[5]
30-day trial without a credit card; all features available during the trial. Match any add-ons to the eventual paid plan.[5]
Bókun
START displays $49/month + 1.5%, PLUS $149 + 1.25%, PREMIUM $499 + 1% on applicable bookings. Currency and tax require account confirmation. No Bókun Viator booking fee on START, PLUS or PREMIUM; separate Channel Manager: 0.5%-1.5% on Viator reservations. Viator commission remains separate.[2]
14-day trial, no credit card required; check the intended paid tier.[2]
Rezdy
Foundation $49/month, Accelerate $99 and Expansion $249, each + 3% per online booking. Offline/agent booking charges: $1, $0.85 and $0.70 respectively. Pricing metadata identifies USD; Australian GST excluded. Confirm local terms.[3]
21-day trial, with no credit card required, advertised on the pricing page.[3]
Checkfront
Displays $99/month + 3% online booking fee, no offline booking fee and no additional OTA booking fee. Pricing varies by region and currency; confirm taxes and processing separately.[4]
The reviewed homepage invites a demonstration. Trial entitlement needs confirmation.[9]
Booqable
Start, Grow and Scale include unlimited inventory and orders with no booking commission. Monthly/annual terms are available; mobile POS, barcodes and website builder are separately billed. Currency labels were not resolved in the reviewed live pricing state, so obtain a local numeric quote. Payment-processing charges depend on plan, provider and method.[6]
14-day no-card trial includes features and add-ons. Check which remain in the paid configuration.[6]
FareHarbor
A universal numeric rate was not established from the reviewed official homepage and payments page. Obtain a written fee schedule and country-specific payment terms; this is not a claim that the service lacks public commercial information.[23]
A demonstration is advertised. Unrestricted trial access was not confirmed.[1]
Peek Pro
No complete account-specific tariff established from the reviewed pages. Request software, payment, marketplace and refund charges together.[11]
A demonstration is advertised; trial access was not established from this source.[18]
TicketingHub
3% per transaction, including card, cash and OTA transactions, with no monthly or setup fee. Confirm processing, refunds and marketplace commissions separately.[24]
A demo is advertised. Confirm the test environment and any trial terms directly.[19]
Regiondo
Grow displays EUR 59/month and Pro EUR 99/month with an additional online per-booking fee whose amount is not given. Monthly billing has a one-year contract; annual upfront payment advertises a discount. Confirm tax and payment costs.[12]
The reviewed page offers a demonstration; trial access was not confirmed.[20]
Xola
No subscription and no added OTA fees advertised; a customer partner fee applies but its numeric rate requires sales contact. The displayed 2.39% + $0.30 is a US card-processing rate, not the complete software charge; rates vary outside the US.[13]
A free demonstration is advertised. This is not evidence of a self-service trial.[21]
TrekkSoft
Starter EUR 49/month, Accelerate EUR 149 and Ultimate EUR 249, billed annually. Separate offline, direct-online, OTA and payment fees apply. Compare payout cycle, tax and geographic payment conditions in a written offer.[15]
The homepage offers a demo. Confirm any trial access separately.[22]
Sources
Official documentation supporting this guide. Prices and availability may change; an access date is not a supplier publication date.
- Fareharbor Booking Platform And Onboarding: official source
- Bókun Pricing And Channel Manager Terms: official source
- Rezdy Pricing And Plan Comparison: official source
- Checkfront Pricing: official source
- Bookeo Tours & Activities Pricing: official source
- Booqable Pricing And Add Ons: official source
- Fareharbor Boat Tour Features: official source
- Bookeo Booking Products: official source
- Checkfront Booking Software: official source
- Booqable Rental Features: official source
- Peek Pro Boat Tour Software: official source
- Regiondo Grow And Pro Pricing: official source
- Xola Pricing: official source
- Ticketinghub Features: official source
- Trekksoft Pricing: official source
- Bókun Booking Software: official source
- Rezdy Booking Software: official source
- Peek Pro Booking Software: official source
- Ticketinghub Booking Software: official source
- Regiondo Booking Software: official source
- Xola Booking Software: official source
- Trekksoft Booking Software: official source
- Fareharbor Payments: official source
- Ticketinghub Pricing: official source
Related guides and tools
Booking software for small tour operators: three practical starting points
Compare Bookeo, Bókun and Rezdy by staff limits, automation, booking fees and the work a small team actually does.
Bókun vs FareHarbor: fees, booking features and switching
Published plan terms, Viator fees and assisted onboarding give these two systems different reasons to reach your shortlist.
Bókun vs Rezdy: plan costs, agents and channel management
Compare entry plans, automation tiers and channel-only options before pricing your direct, agent and marketplace sales.
Printable demo and migration checklists · Create a requirements checklist